A Toolbox meeting provides an opportunity for open communication and workers the opportunity to have their say about safety risks, hazards, accidents, work processes and company procedures.
Toolbox meetings should be run on a regular basis in the workplace with the frequency of meetings dependent on the size, nature and location of the site.
Some hazardous activities could require daily meetings, while a weekly or fortnightly meeting will often be adequate.
Why should you conduct a Toolbox Talk?
- Inform workers of changes to company procedures
- Identify new hazards and review existing hazards
- Develop/review hazard controls
- Discuss/review accident and incident data
- Employee participation
- Discuss upcoming jobs/tasks
- Develop/review work processes
- Short training sessions i.e. SOP’s
- These talks may include other items besides safety
Monday mornings are ideal times to run the meeting as workers can be briefed on the week’s schedule and allows everyone the opportunity to review the previous week’s activities. However, these meetings can also be beneficial on a Friday afternoon as a way to wind down for the week and review the week that has just passed.
Depending on the nature of the business it is advisable to conduct an inspection of the work area prior to a meeting to help identify any problems and to assist with topical items for discussion. Details of meetings should be recorded and kept on file. It is important to record meeting dates, attendees and discussion items, even follow up items from hazards, accidents and incidents.
Managers and supervisors will normally run the safety talks but workers can also assist in the process.
If you have any queries or need a template to document toolbox talks, please contact Cos Lamberto, the MTA's WHS and RTW Coordinator on 0409 934 580 or email at firstname.lastname@example.org