The importance of toolbox meetings

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Toolbox meetings should be run on a regular basis with the frequency of meetings depending on the size, nature and location of the site. Some hazardous activities could require daily meetings, while often a weekly or fortnightly meeting will suffice.

Why should you conduct a Toolbox Meetings?

  • Inform workers of changes to company procedures
  • Identify new hazards and review existing hazards
  • Develop/review hazard controls
  • Discuss/review accident and incident data
  • Employee participation
  • Discuss upcoming jobs
  • Develop/review work processes
  • Short training sessions.

  • These meetings can include other items besides safety and Monday mornings are an ideal time to run the meeting as workers can be briefed on the weeks programme and review the previous week’s activities. However, these meetings can also be beneficial on a Friday afternoon as a way to wind down for the week and review the week that has just passed.

    Depending on the nature of the business, it is advisable to conduct an inspection of the work area prior to a meeting to help identify any problems and to assist with topical items for discussion. Details of meetings should be recorded and kept on file. It is important to record meeting dates, attendees and discussion items, even follow up items from hazards, accidents and incidents. Managers and supervisors will normally run the safety meeting but workers can also assist in the process.

    If you have any queries or need a template document in regards to toolbox meetings, please don`t hesitate to contact Cos Lamberto at the MTA’s Training and Employment Centre on 0409 934 580 or emailing Cos by clicking here.